“Unprecedented” seems to be the word of the year, eh?
Like most people, our team of Lemonheads has been working remotely, staying home, and watching the news carefully these past few months. We were fortunate to be able to adapt quickly and easily to remote work, being a remote-friendly company during “normal” times.
We recognize not everyone is able to perform their jobs remotely, and we’re so thankful for all the essential workers and healthcare professionals who are helping keep our communities safe and comfortable amidst all this disruption.
We learned a lot from others’ remote work plans (like this one from Pollen) back in March before we went fully remote, so we wanted to share our “Back-to-Office” plan publicly in hopes that it might help others navigate this new terrain.
First, an important disclaimer: This is very much a living document. Our leadership team will continue to evaluate our plans on a weekly basis and adjust as needed; we’ll keep this post updated with any changes. On top of that, we think it’s important that no employee be required to return to the office until they feel ready, so ours is a strictly opt-in policy—there’s no hurry and no questions asked.
Now, here’s what you came for:
Lemonly’s Back-to-Office Plan
Our downtown office (HQ) will be available Monday-Thursday on a specific schedule (see below) starting Monday, June 1st. The office will still be closed to the public, so employees will need their key fob to get in. It’s absolutely not mandatory for HQ Lemonheads to be in the office, but it’s there for anyone who needs or wants it.
HQ will be closed on Fridays to everyone except our Office Manager. The rest of the team will work remotely those days. (Summer hours are also in full swing on Fridays. Hooray!)
To minimize the spread of germs and keep good physical distance between people at all times, we’re putting the following steps in place to start with:
One person per table. Since our tables are spaced out throughout the office, this will ensure Lemonheads are at least six feet apart while working at their desks.
The kitchen is off limits. There are just too many touchpoints in the kitchen to sanitize every day: refrigerator, coffee pot, toaster oven, microwave, dishes, etc. Employees will bring their own drinks, food, and snacks (OR support their favorite local downtown businesses).
Staggered stadium seating (say that five times fast). We’ll mark off our stadium seats to keep people six feet apart for larger meetings.
Reduced conference room occupancy. Our large conference room will only accommodate 2-3 people max (with marked seating at least six feet apart), and our small conference room will be a single-person space (must sanitize completely after use).
Designated call rooms. Our sales and project management teams will divvy up our two smaller call rooms on a staggering schedule, and each person will sanitize the room before leaving for the day.
Take it upstairs! Our upstairs loft space has ample room to spread out, so this will become a designated meeting area as needed.
Have mask, will travel. Facemasks are mandatory whenever an employee is in the same room with another person or moving around HQ (e.g., bathroom, printer, etc.). Lemonly will gladly provide a mask to any team member who needs one.
Send in the cleaners. Our professional cleaning crew will be coming more often to help ensure things stay sanitized throughout the month.
Keep it clean. Hand sanitizer and disinfecting wipes will be stationed throughout the office to help keep all hands and surfaces clean and germ-free as much as possible.
No hugs or high fives. Keep the celebrations socially distant and keep your distance during meetings.
To keep just one person per table in the office at a time, we’ve assigned podmates to alternating days of the week. Here’s how we divided it up, sans names:
- Monday/Wednesday Crew
- Tuesday/Thursday Crew
- Friday Crew: HQ is closed except for the Office Manager
- Remote-Only Crew: Like we said, this plan is strictly opt-in, so a few folks have elected not to come back to the office for a while longer.
Lemonheads can change their assigned day by coordinating with their podmate.
Since the office isn’t open full-time yet, our parking passes haven’t been reinstated. Employees will park in our normal lot as needed and Lemonly will reimburse the cost of parking.
Before leaving HQ for the day, we ask everyone to do the following to leave the office in good shape for the next day’s crew:
Sanitize surfaces and anything you’ve touched. That means:
- Desk area
- Bathroom surfaces, handles, and doorknobs
- Conference room or call room surfaces and doorknobs
- Shared technology (printer, TV controls, etc.)
- Light switches
Empty the trash can at your table each day.
Close the front door and ensure it’s locked before leaving.
These guidelines are how we plan to operate for June as of now, but we know things change and every decision has a short-term expiration date as new information emerges in our rapidly changing reality. We’ll reassess our Back-to-Office Plan for July and August over the coming weeks.
Ultimately, the health of our employees and their families is what’s most important. We’ll adapt as needed and do whatever helps our team feel safe, comfortable, and productive.
If reading our plan was helpful, feel free to borrow some or all of the parts that fit your situation. See something we missed or have other ideas you think we’d like to hear? Send ‘em on over! Tweet us at @lemonly or shoot us an email at firstname.lastname@example.org.
Stay safe and be well.